Terms of Service for HRMates.com

Last Updated: August 7, 2026

Welcome to HRMates.com (operated by Sysmates, referred to as “we,” “our,” or “us”). These Terms of Service (“Terms”) govern your access to and use of the HRMates website, software platform, mobile applications, and related services (collectively, the “Services”).

Please read these Terms carefully before using our Services. By accessing or using HRMates.com, you agree to be bound by these Terms. If you do not agree to all of these Terms, do not use our Services.

1. Acceptance of Terms

By creating an account, accessing our website, or using our HRMS and workforce management platform, you confirm that you have the legal capacity to enter into a binding agreement and that you accept these Terms. If you are using the Services on behalf of an organization or company, you represent and warrant that you have the authority to bind that entity to these Terms.

2. Description of Services

HRMates.com provides a cloud-based Human Resource Management System (HRMS) and workforce management platform. Features may include employee database management, payroll integrations, attendance and leave tracking, performance evaluations, and related administrative tools. We reserve the right to modify, suspend, or discontinue any part of the Services at any time without prior notice.

3. Account Registration and Security

• Account Creation: To access certain features of the platform, you must register for an account. You agree to provide accurate, current, and complete information during registration and to keep your account details updated.

• Account Responsibility: You are entirely responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You agree to notify us immediately of any unauthorized use or security breaches.

4. User Responsibilities and Acceptable Use

When using HRMates, you agree not to:

• Violate any applicable local, national, or international laws or regulations.

• Upload, transmit, or store any malicious code, viruses, or harmful data.

• Attempt to gain unauthorized access to our systems, user accounts, or other computer networks connected to the Services.

• Use the platform to transmit unsolicited promotional materials, spam, or abusive, harassing, or defamatory content.

• Reverse engineer, decompile, disassemble, or attempt to extract the source code of our software platform.

5. Data Ownership and Privacy

• Your Data: You or your organization retain all rights, title, and interest in and to the data, employee records, and content you upload or input into the HRMates platform (“Customer Data”).

• Privacy Policy: Our collection and use of personal information are governed by our Privacy Policy, which is incorporated into these Terms by reference.

6. Intellectual Property Rights

All intellectual property rights in the HRMates website, software platform, design, logos, text, graphics, and underlying technology are and shall remain the exclusive property of [Insert Your Company/Legal Name] and its licensors. You are granted a limited, non-exclusive, non-transferable, revocable license to access and use the Services strictly in accordance with these Terms.

7. Subscription, Fees, and Payment

• Fees: Access to certain tiers of the HRMates platform requires payment of subscription fees as outlined in your agreed pricing plan.

• Billing: All fees are billed in advance and are non-refundable except as required by law or explicitly stated in your service agreement. Failure to pay applicable fees may result in the suspension or termination of your account.

8. Limitation of Liability

To the maximum extent permitted by applicable law, [Insert Your Company/Legal Name] and its directors, employees, partners, and suppliers shall not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, use, or goodwill, arising out of or in connection with your use of the Services.

9. Disclaimer of Warranties

The Services are provided on an “AS IS” and “AS AVAILABLE” basis without warranties of any kind, whether express or implied. We do not warrant that the Services will be uninterrupted, secure, or error-free, or that any defects will be corrected.

10. Termination

We may suspend or terminate your access to the Services immediately, without prior notice or liability, for any reason whatsoever, including if you breach these Terms. Upon termination, your right to use the Services will cease immediately.

11. Changes to Terms

We reserve the right to update or modify these Terms at any time. We will post the revised Terms on this page and update the “Last Updated” date. Your continued use of the Services after any changes constitutes your acceptance of the new Terms.

For any legal inquiries, formal notices, or compliance questions, please contact us at:

• Website: https://hrmates.com

• Email: info@hrmates.com

• Address: 2nd Floor, First India Place,
  M G Road, Gurgaon, Haryana 122002, India