HRMates

HRMS platform to build a great organization

HRMates centralizes employee data, automates recruitment, onboarding, and payroll. It tracks attendance, manages performance, and enables self-service benefits. ,
Training tools, compliance features, and analytics optimize HR workflows. Secure, mobile-friendly, and customizable, it streamlines operations while ensuring data protection.

 

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Trusted by over 1000+ companies worldwide

Al HRMS Platform

Why HRMates is the preferred HRMS solution for hundreds of companies

“An intuitive, well-designed, customizable solution reduces support tickets with clear guidance, helpful errors, automation to prevent user issues before they arise.”

Functionality

HRMates provides a complete suite of modules for managing all HR functions. Our layered architecture allows rapid customization to meet initial and ongoing needs, ensuring a tailored solution that aligns perfectly with each organization's requirements.

Engagement Model

HRMates offers a distinctive engagement model, automating all HR needs in a single, convenient solution. Following initial implementation, we seamlessly align with evolving organizational needs at no additional cost. We prioritize client requests for new HR functionalities, ensuring a tailored and responsive software experience.

Integrations

HRMates seamlessly integrates with various applications, devices, and IT systems, providing employees access to critical work-related data. Key integrations include Microsoft Excel, Google & Microsoft sign-in, biometric devices, mobiles, banks, accounts & statutory uploads, among others. We also offer customized module development as an add-on to HRMates.

Pricing Model

HRMates offers a straightforward pricing model for its entire suite. There's a small setup fee and a per-employee-per-month billing structure with no additional charges for AMC, customization, or new feature additions.

Al HRMS Platform

All in one platform

Explore our wide range of powerful CRO tools designed to optimize your website for maximum conversions.

Analytics and Reports

  • HR Metrics
  • Full Coverage
  • Live Data
  • At any date range
  • Drill down to employee

Training

  • Training need identification
  • E-Training or Classroom training
  • Training Scheduling & Planning
  • Participant Registration & Tracking
  • Pre and Post Tests with learning index
  • Training Assessment & Feedback​

Reward & Recognition

  • Motivate & Align Teams Toward Growth
  • ️Hybrid Assessments (Software-Based & Manual)
  • Leaderboard & Gamification
  • Redemption & Rewards System
  • Star Winner & Applause Highlights

Employee Self Service

  • Personalized Employee Profile
  • Attendance Marking & Regularization
  • Downloadable Salary Slips
  • Download and accept letters
  • Document Submission via ESS

Social Engagement

  • Birthday & Work Anniversary Notifications
  • New Joiner Alerts
  • Mood Tracker and analytics
  • MILO portal

Assets Management

  • Asset templates with custom fields
  • Asset allocation, acknowledgement, tracking
  • Asset grouping
  • Non returnable assets
  • Integration with Full & Final settlement
  • Reports

Hiring

  • Manpower Requisition & Approval Process
  • Candidate Application Submission
  • Applicant Tracking & Monitoring
  • Interview Scheduling
  • Candidate Evaluation with criterias and ratings
  • Document Collection & Verification
  • Background Verification Process
  • Offer Letter Generation & Acceptance
  • Joining

Payroll

  • Customizable Salary Masters
  • Loans and Advances Process
  • Tax declaration for tax calculation
  • Calculators for statutory components like TDS, ESI, PF, Bonus
  • Custom Component Calculators
  • Integrated with attendance
  • Salary change, days Arrears
  • Salary generation with batching and approval process
  • Salary Reports and upload files for Bank
  • Advise, PF, ESI etc
  • Accounts Integration
  • Audit ready
  • Analytics and Reports

Performance

  • Coverage of Probation, Trainee, Annual, PIP periods 
  • Goal Setting, Reviews and Final Appraisals
  • Fully customizable forms and process
  • Competency Framework
  • Completely customizable
  • Outcomes Bell Curve, 9 Box and more
  • Automated Increment and Promotion letters and acceptance

Canteen Management

  • Meal Requests via Mobile or Kiosk (Biometric Login)
  • ️Token Printing System
  • Scheduled Meal Report Emails

Employees Expenses

  • Travel plan and approval
  • Processing of Advance, Bookings
  • Expense Submission
  • Expense Approval
  • Balance settlement or carry forward
  • Travel Reports
  • Analytics and Reports

Workforce

  • Personal, Professional, and Employment Profiles with admin controls
  • Joining and Exit Procedures  
  • TimeLine standard and custom employment data
  • Skills & Experience
  • Letter Issue and Acceptance
  • Mood, General Surveys & Feedback  
  • Document Management 
  • Compliance and Discipline Management​

Leave & Attendance

  • 2 Punch, 4 Punch, Alternate Punch Shift Masters
  • Fixed, Roster, Pattern Shifts
  • Clock ins from Biometric, Mobile with geo fence and face matching, Regularization
  • Late, Early, Overtime, Present Calculators
  • Leave Entitlement, Utilization, carry forward, Encashment, Comp Off, Clubbing Policy
  • Absence Monitoring and Resolution
  • Payroll Integration

Field Visits

  • App-Based Field Visit Logging and download in excel
  • Live Location Tracking
  • Distrance Travel Calculation using google maps
  • Reimbursement Calculations
  • Actual Performance Assessment

Project & Timesheets

  • Projects, Milestones, Tasks and employees
  • Budgeted, Allocated and Utilized hours
  • Hour entry against task by employee
  • Milestone & Deliverable Tracking
  • Employee utilization metrics on client tasks, internal tasks and idle time
  • Comprehensive Reports & Analytics

Operations

  • • User rights based on department, location and more
    • Multi company, locations
    • PDF workflows for compliance
    • Fully Automated Approval Workflows
    • Integrated Helpdesk System
    • MP Sheets (Manpower Planning)
    • ️CAPA & Safety Management

See what our happy users are sharing about us!

TATA Tinplate

“At the Tinplate Company of India Limited, we have implemented Suggestion Management module of HRMates replacing our paper based workflow. It was a pleasant experience with all the implementation and customization done as per our requirement in time. “

Anjali Sinha, Assistant Manager Business Excellence

Elematic (Pvt) Ltd.

“HRMates team is very efficient and effective in implementing company specific policies in software so that whatever is required is very effectively achieved. They are very prompt in replying to our queries and resolving small issues within least possible time. “

Nishant S. , General Manager, Elematic India

Balaji Steel (Pvt)Ltd.

“We are delighted to have SysMates as our Technology Partner for HRMS. A well thought out Product along with quick support has helped us automate our time office, payroll, travel and PMS”

Alok Pandey , Head HR Jai Balaji Steel

Tata Steel

“HRMates has been given top Vendor rating for 4 years continuously for Job Knowledge, Safety, Quality of Service and Service Timelines”

Procurement ,  ISWP Tata Steel

Latest Insights, Events & Our Workshops

Need help with setup, pricing, or onboarding?

We’re here to assist you with any questions or support needs.
Reach out and our team will respond promptly.

Phone : +91-84488 50001

Email : info@sysmates.com

Address : SYSMATES TECHNOLOGIES,
2nd Floor, First India Place,
M G Road, Gurgaon, Haryana 122002, India

Phone :  +94 113 77 22 88

Email :  info@hrmates.lk

Address : No.151/5/2, 02nd Floor , Kandy Road, Kadawatha, Sri Lanka

Phone : +974 5049 4835

Email: info@sysmatesme.com

Address : Doha, Qatar

Phone : 09 8888 028

Email : admin@talentstaff.co.nz

Address : 5/3 Te Kehu Way Mount Wellington, Auckland 1060

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Small Businesses

To digitize HR tasks like attendance, payroll, and leave tracking.

Medium Enterprises

To streamline workflows, automate payroll, and manage growing teams.

Large Organizations

To integrate multiple departments, automate complex HR processes, and analyze performance data at scale.

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