Inbuilt credentials management or Active Directory, Google integration or a combination, Work on behalf using Login As
Setup terms for employee as per Department, Get documents uploaded by employee against the terms of employment
Greetings, Notifications, Holidays, Leave Summary, Projects, Help Desk Request, KRA/KPI
Permanent, Contract, Consultant, Casual, Intern, Freelancer, Expat
Personal and Contact Info, Present Address History, Official Accommodation Records, Family, Academics, Past Employment, Certifications, Training, Control Employee Editing, Approval Workflow for certifications etc.
Joining to Exit Stages, Notice Period, Reference Checks, On-boarding Workflow, Departments, Designations, Locations, Transfers, Letters, Responsibility Management, Employee Document Management, Disciplinary Actions, Separation Workflow for Resignation Termination Retirement Abandonment and Bereavement
Rule based configuration of entitlements, Leave Period, Entitlements, Expiring Entitlements, Leave Summary, Carry Forwards, Rule based Days calculation, Holiday Calendars, Leave Approval Workflow, Leave Cancellation Workflow, Responsibility Delegation, Team Leave, Leave Encashment, Leave Adjustments, Compensatory Leave, Short Leave, Auto Leave Approval or Rejection Policy
Shift Master data allows default timings, week off and Special Timings, Default Shift for Company and Locations, Assign Shift to Employees, Create Monthly Rosters, Approval Workflow, Shift Exchange under Approval, Attendance linked to Shift Timings and Weekly Offs
Attendance Integrated with Leave and Holidays, Multi Location Auto Import of Biometric Data, Mobile Based Attendance and Tracking, Upload Attendance as CSV, Enter Attendance Manually, Attendance Regularization Workflow, See At Work Team Members, Missing Attendance Notification to Employee and HR, Adhoc Shift Timing and Holiday, Attendance Check for Salary Generation, Short Attendance Leave Policy and Workflow, Rule based Employee Grouping for Distributed Management, Alerts for Employees Missing in Bio-metric Machine or Punches not received, Auto Attendance Regularization Approval Policy.
Create Trip by Employee or Admin, Trip Approval Process, Ticketing Process, Advance Payment Process, Ticket Cancellation Process, Trip Cancellation Process, Trip Expenses, Trip Expense Approval Process, Final Settlement
Create Asset Types, Add Assets, Issue, Return, Retire, Adjust Asset loss from Employee Salary
Create Help Desks and Admins. Employees raise Requests, Discussion Control for Employee and Admin to discuss about the request. Help Desk Admin Panel
Up to 10 Levels Hierarchy, Org Chart, Use Org Structure in Workflows
Leave Approval, Attendance Regularization, Roster, Performance Management, Training, Employee Probation PIP Resignation Exit, Hiring, Help Desk, Employee Data Upload, Expense Approval, Timesheet Approval, Employee Asset Management
Select Employees based on Department Location etc. Send email to selected employees.
Secure Access using https, Features to prevent malicious use. Permission Based Access, Audit Record for all Actions performed on System
Head Count, Demographics, Attrition Analysis
Standard Informative Reports, Custom Reports, User Input to filter Report Data, MIS Reports
Generate Payroll or Upload generated Payroll, Approval Workflow, Part Salary, Split Salary, Delay, Upload Components, Fully Customizable Payroll architecture, Ready Templates for India, Malaysia, Sri Lanka and other countries, Statutory Compliance's, Advances, Variable Pay with Incentive Calculations, Tax Declaration form with Approvals and Stages, Reimbursements with Approval Workflow, Reimbursements carry forward, Ad-hoc Reimbursements, Salary Slips, Rule based Employee Grouping for Distributed Management
Generate and Distribute Invoices to be submitted by Contract Employees. Invoice based on Salary Master and days worked.
Tax Declaration form Auto Generated when Employee Crosses taxation Limit during financial year, Approval Process, During Year Employee can update the form, Second Level Compliance Process 2 months before end of Financial Year
Self Service Portal for Employees to Apply for Loan, System Validation of Loan Eligibility, Loan Approval Process.
Template based Setup allowing Multiple PMS Workflows, Goals, Cascading Goals, Review Cycles and final Appraisal, Areas, KRAs, KPIs, Custom Columns, Calculators, Get Data from Attendance Employee Data etc. Guidelines, Achievements, Strengths, Areas of Improvement, Major Contributions, Create Performance Improvement Plan for non-performers, Create Performance Potential Matrix and Talent Review Form, Easy Monitoring.
Upload and Share Data with employees related to sales, production etc., Setup Scheduled Data upload, Setup up Employee View of Data, Use Data in Payroll, PMS etc.
Training Need Identification, TNI Workflow, Scheduling, Pre Post Test, Learning Index, Feedback, Effectiveness Index, Training Material Repository
Identify Positions for Succession Planning, Identify Skills for Successors, Identify potential internal successors through PMS or Skill Gap Analysis and Recruit external successors through the recruitment module, View Successor Chart, View Succession Chart, Notification for Missing Successors, Groom Potential Successors, Train Potential Successors Using Training Module
Create Projects, Tasks and link to Clients, Assign Tasks to Employee Groups, Set Expected Hours, Employees Log Actual Hours, Close Tasks and Projects, Client wise reports
Create and Approve annual Budgets Unit and Designation wise, Budget Change Process during year
Create and Approve Vacancies within the Budget during year, Maintain Job Description with Skills required, Publish Vacancies to website, Publish for Employee Referral, Create Candidate Evaluation Form and Workflow, Customize Candidate Application Form
Maintain Candidate Database, Upload Resumes, Process Candidate as per Vacancy Evaluation Form, Identify Duplicate Resumes, Maintain Interview Questionnaire, Letter of Intent, Offer letter, Joining Process and Reference Check, Search PDF
Maintain Subject wise Question Bank, Create Online Tests with number of questions and time allowed, Download Test Paper as PDF and enter marks obtained manually
Automated Personal Birthday & Anniversary Greetings, Holiday Greetings, Joining, Farewell Greetings, Send Personal Messages
Company Announcements with image or videos
Anonymous Surveys, Normal Surveys
Reward Programs, Points, Calculator to Convert to Monetary Value, Auto Calculation from other modules like Suggestions Portal, Employee Data Etc, Employee View
Suggestion entry and Approval Workflow, Use suggestions data in Rewards and Recognition, Kaizen Workflow
MP Sheet Submission, Approval
Central Portal for capturing Knowledge Related to Work. Submission of Knowledge Piece by Employees and Approval. Use of Submission in Reward and Recognition Program.
Central Portal for capturing Corrective and Preventive. Submission of CAPA by Employees and Approval.
Share all Policy Manual of the Organization
Share Commonly used templates and documents with group of employees
Daily Reminder for Pending Tasks
Line Balancing, Employee Data, Roster Management, R&R, MP Sheet, Suggestion Portal, CAPA
Employee Data, Mobile Attendance, Expense Management
Roster Management, R&R
RP holds Bachelors degree from IIT Kanpur in Computer Science, 1985. RP is passionate about making technology work in daily lives of people. He has been a serial entrepreneur and has led several very successful products and companies in past. Between 1988-92 RP conceptualized and led development of very successful Desktop Publishing Product InPage with user base running into millions across the world and till date is the defacto standard. Next RP conceptualized and led development of JewelMesh which is again a gold standard in its field even today. After Year 2003 RP co-founded 2 successful IT Services companies Think Future and ThinkSys, both the companies are well established in there domains.
Having worked thru many projects and being involved minutely in design and architecture of applications, RP worked on creating a framework AppPress to help in rapid development of business applications. HRMates has been built using AppPress and is on way to being a Gold Standard in HR and Payroll Automation for organizations.
RP likes to delve into Astronomy and Cosmology in his free time.
IA, IO (FIDE), BA (SL), MBA (USA) MA (SL), Derrick has over 20 years’ experience in the field of HR & General Management in manufacturing & service sector representing local as well as multi nationals such as Ericsson, Telstra and Airtel etc. He’s one of the few HR professionals in the country to have had the rare opportunity to Head a PLC when he was appointed Chairman/MD of Blue Diamonds Jewellery Worldwide PLC in 2011. In his career he has worked with many startups in ensuring highly successful launches.
Arvind Chandak leads Mind Stream with focus on recruitment, management consultancy, coaching, training and cutting edge technology enabled process/system solutions. He is an HR Professional and alumni of XLRI, Jamshedpur (1979-81 batch) with over 37 years of experience in leading HR function in diverse environments and geographies including India, U.K, Turkey, Russia & former Republics, East, West & South Africa and the Middle East (9 years) across industries. Arvind has mastered HR processes including matters related to Joint Ventures and dealing with related external stake holders. His experience has enabled him to understand and handle diverse organization and workforce related matters and facilitate interventions where needed.
We engaged SysMates to implement HR solution globally. We are impressed with their flexibility to include our customization needs and speed of responses. Although we both are located in different countries, and this implementation was spread in many countries; we never felt the distance to be an issue. We are quite satisfied with this relationship.
HRMates has been a very useful addition to our company. It has helped us in streamlining our HR Operations spread across the country.
Get in touch with SysMates who is passionate about delivering technology solutions that impact customers’ core businesses. Please feel free to drop an email at firstname.lastname@example.org with your contact information.